HL Singapore Retreat 2026 — Weekly Connect

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Week #

Meeting date

Prepared by

Event info

A

What went well this week

B

Outcomes from last week's action items

#	Action item	Owner	Due	Status
1
2
3
4
5
6

C

What didn't go according to plan

D

Open items needing Hari's input

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1

Status review

10 min

2

Key decisions needed from Hari

15 min

P1

P2

P3

3

Workstream updates

15 min

Workstream	This week's update	Next milestone	ETA
	South India fares ready. Delhi options limited. TravelPerk to be used by HL.
	Guide shared. Nationality split overdue from HL — blocking batch 1.
	Cabin inventory locked. Recce confirmed Apr 18–21.
	Elite package at ~$290/pax under review. Custom option being explored.
	2N options shared to HL. 1N vs 2N TBD basis flight timings.
	Marquee MBS and Zouk Singapore under negotiation.
	Artist / theme options from Genting pending.
	Not started. Arrival slots TBD.
	Not started.

4

Hari's inputs / guidance sought

10 min

5

Commitments for next week

5 min

#	Commitment	Owner	By date
1
2
3

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Total budget (HL guardrail)

$5M

Confirmed ceiling

Est. total spend

$3.97M

Excl. TBD items

Budget remaining

$1.03M

Headroom

Pax count

Edit to recalculate

Budget utilisation 79%

Line item	Total (USD)	Status
✈ Flights
	636,350
	32,550
	49,500
Flights subtotal	718,400
🛂 Visa & Documentation
	69,420
	11,570
	TBD
Visa subtotal	80,990
🛡 Travel Insurance
	59,500
Insurance subtotal	59,500
🏨 Hotel — Singapore City (Jul 13)
	212,500
Hotel subtotal	212,500
🚢 Genting Dream Cruise (Jul 14–17, 3 nights)
	1,360,000
	493,000
	TBD
Cruise subtotal	1,853,000
🎉 Events & Entertainment
	TBD
	TBD
	TBD
	25,500
Events subtotal	25,500
🚌 Transfers & Ground Ops
	42,500
	25,500
	34,000
	8,500
Transfers subtotal	110,500
🎨 Branding, Merch & Signage
	51,000
	25,500
	8,500
Branding subtotal	85,000
📋 Other & PYT Fees
	TBD
	249,900
	499,800
ESTIMATED GRAND TOTAL	$3,975,190	Within HL's $5M guardrail. Events TBD items may increase this.

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Cumulative log — updated after every call

ID	Action item	Workstream	Owner	Week	Due	Priority	Status

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RSVPs confirmed

1,442

Target ~1,700

Recce

Apr 18

–21 · Confirmed ✓

Weeks to event

~17

Jul 13, 2026

Open actions

11

1 overdue · 4 in progress

Workstream	Status	Key blocker	Next action	ETA

✦ Editable — Use [D] decision, [A] action, [Q] open question, [!] escalation tags in notes.

Week #

Date

Duration

Attendees

1

Decisions taken

2

Live notes

[D]=decision [A]=action [Q]=open [!]=escalation

3

Hari's guidance captured

4

Action items from this meeting

#	Action	Owner	Deadline	Priority
1
2

5

Next meeting

Proposed date

Pre-read to be shared by (Santosh)

Key focus for next call